INVITATION TO BID

333 Valley Street An Intergenerational Organization Inc.

Rehabilitation of 333 Valley Street

 

333 Valley Street An Intergenerational Organization, INC Community Center (The Shack), located at 333 Valley Street, New Haven, CT. is currently seeking proposals from contractors for work to be performed as part of the 333 Valley Street An Intergenerational Organization located in New Haven, CT. 333 Valley Street Rehabilitation will be responsible for the bidding and award of all trade contracts, subject to the owner's approval.

 

Bid Schedule: Bid Notice August 16, 2024 bids due September 13, 2024

 

Project Description:  See Attached Scope  

 

 

Construction Schedule: Construction is due to start on October 4, 2024. The anticipated duration for is four (4) months (122 Calendar Days).

 

DAS Prequalification: In addition The DAS Contractor Prequalification Program (C.G.S §4a-100) requires all bidders to prequalify before they can bid on a contract or perform work pursuant to a contract for the construction, reconstruction, alteration, remodeling, repair or demolition of any public building or any other public work by the state or a municipality, estimated to cost more than $500,000 and which is funded in whole or in part with state funds, except a public highway or bridge project or any other construction project administered by the Department of Transportation. DAS prequalification is required for all work in excess of $500,000 regardless of tier. A prospective bidder whose bid does not exceed $500,000 is not   to be pre-qualified by the State of Connecticut Department of Administrative Services for the classification of work that they are bidding on. For additional information on becoming a DAS prequalified contractor in the State of Connecticut, please visit the following link: www.das.ct.gov.

 

Insurance: The State of Connecticut and 333 Valley Street An Intergenerational Organization, INC shall be listed as additionally insured under the following coverages:

1.  Commercial General Liability - $1M per occurrence

2.  General Aggregate - $2M

3.  Umbrella Liability – $1M

 

The “Hold Harmless” Indemnification endorsement of the insurance shall include the interest of the City of New Haven and the State of Connecticut. The Contractor and Subcontractors and other interests shall be so named.

 

Bid Securities: Bidders shall note that Bid Securities are required for all Bid Packages over $50,000 in value. For those bid packages that require a bid security, each bid shall be accompanied by a bid security payable to 333 Valley Street An Intergenerational Organization, Inc. in the amount of ten (10%) percent of the bid proposal and shall be written on AIA Document A310 Bid Bond and the attorney-in-fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of the power of attorney. The bid bond must be issued by a Surety Company listed on the Current US Department of Treasury's Federal Register and be licensed to underwrite bonds in the State of Connecticut and have a rating of A- or better. In the event the Small and Minority business Enterprise (S/MBE) contractor cannot supply a bid bond, 333 Valley Street An Intergenerational Organization Inc will accept a letter of credit in the amount equal to 10% of the bid amount for any bid that is less than $100,000 and 25% of the bid amount that is equal to or is in excess of $100,000 pursuant to Section 4a-60g.

 

Lowest Responsible and Qualified Bidder: The “lowest responsible and qualified bidder” means the bidder whose bid is the lowest of those bidders possessing the skill, ability and integrity necessary to faithfully perform the work. Should The Shack reject the lowest bidder as not responsible and/or not qualified,  the Department of Economic and Community Development (DECD) shall be immediately notified of the reasons for the rejection and request DECD concurrence. The Commissioner of DECD shall at his/her discretion either approve or deny the rejection. The Shack agrees to hold DECD harmless from any and all claims by rejected bidders.

 

Liquidated Damages: The anticipated construction duration period is 122 Calendar Days.

 

Prior to executing a construction contract with the “Lowest Responsible and Qualified Bidder”, the Contractor shall agree on the substantial completion date in accordance with the plans, project manual, and other contract documents, taking into consideration average weather conditions, availability of labor delivery of materials and equipment.

 

If the Contractor neglects, fails or refuses to achieve substantial completion of work by the substantial completion date in the executed construction contract, and such delay is not otherwise excused under this contract, then the Contractor shall agree to pay The Shack a liquidated damage for breach of contract for each and every calendar day that the Contractor shall be in default of the project work, in the amount of $100 per day or 1/10 of 1% of the total construction contract amount, whichever is more.

 

Labor, Material and Performance Bonds: Bidders shall note that Labor and Material Bonds will be required for all contracts over $100,000 in value. Performance Bonds will be required for all contracts over $25,000. Bonds shall be in the amount of one hundred percent (100%) of the Contract price naming both [entity] as Obliges with rights on the bond jointly and severally. Bonds must be issued by a Surety Company licensed to underwrite bonds in the State of Connecticut and have an AM Best Rating of A- or better. In the event that the Small and Minority business enterprise S/MBE contractor cannot supply a Performance Bond, 333 Valley Steet An Intergenerational Organization will accept a letter of credit in the amount equal to 10% of the contract amount for any bid that is less than $25,000.

 

Wages: All bidders must comply with all provisions of Connecticut General Statues 31-53 (Prevailing Wages) and Executive Order #3.

           

Taxes: This project is exempt from Federal Excise Taxes as well as State of Connecticut Sales Tax to the extent allowed by law. Some items remain taxable. It is the subcontractor’s responsibility to determine the taxable status of items or services being provided. All applicable taxes shall be included in the Bid Price.

 

City of New Haven 12 ¼ - Small and Minority Business Utilization: All bidders shall comply with all applicable City Small Contractor Development requirements, including compliance with the provisions of Ordinance Section 12 ¼-9, which require that every effort be aggressively made to meet the Utilization Goals for Minority Owned Business Enterprises ("MBE") and Women Owned Business Enterprises ("WBE") which are herein collectively referred to as the "MBE/WBE Utilization Goals." All bidders will be required to award a minimum of 25% of their contract value to City of New Haven SCD certified businesses. This MBE/WBE Utilization goal is further defined as a minimum of 10% AA, 15% Women, and 7% H. The goal can only be met through actual work performed for the project by a certified business. Suppliers are not eligible to meet this goal.​

 

City of New Haven  12 ½ - Workforce Utilization: All bidders shall comply with all provisions of Executive Order 11246 and Executive Order 11375, Connecticut Fair Employment Practices Act and Chapter 12 ½ of the City of New Haven Code of General Ordinances ("Ordinance"), including all standards and regulations which are promulgated by the government authorities who established such acts and requirements.

 

All subcontractors for the project hire the following groups, in correspondence to the following percentages of total hours completed on the Project; twenty-five (25%) of hours to be worked by minorities as defined in Ordinance Section 12-1/2-19(n); six and nine-tenths percent (6.9%) of hours to be worked by females; twenty- five percent (25) of hours to be worked by residents of the City; and fifteen percent (15%) of hours to be worked by apprentices, provided that fifty percent (50%) of apprentice hours must be worked by first-year apprentices.

 

Mandatory Pre-Bid Meeting:  A pre-bid meeting will be held on Friday, August 23, 2024, at 10 AM. The pre-bid meeting will take place at the 333 Valley Street, New Haven, CT 06515 United States. 

 

Mandatory Site Walkthrough: A mandatory site walkthrough will be held on Friday, August 23, 2024 beginning @ 10:00 AM, for each scope of work (see schedule below). The site address is 333 Valley Street, New Haven CT. 06515. We will meet inside the building.

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Bid Package Breakdown: The Bid Package Breakdown is identified below:

 

1. Music Studio  (10:00 AM)

2. Interior Buildout/office equipment  (11:30 AM)

3. Alarm  (1:00 PM)

4. Exterior painting  (2:00 PM)

 

Bid Submission: Each subcontractor will be required to submit sealed bid proposals for each Bid Package they intend to submit on in "Duplicate". All bids must be submitted no later than Friday September 13, 2024 @ 5:00 PM.

 

Bids will be received by 333 Valley Street An Intergenerational Organization Inc. at  333theshack@gmail.com.

 

Bids will publicly be read aloud.

 

Requests for Information (RFl's): All RFl's shall be emailed to 333theshack@gmail.com, mwilson@newhavenct.gov and Craigwhite7222@gmail.com  by Friday, September 6, 2024, @ 5 PM. This will be the final day for submitting RFl's to 333 Valley Street An Intergenerational Organization Inc.. No oral or telephone RFl's will be considered.

 

No bid shall be accepted from any person/company who is in arrears to the Owner and/or The City of New Haven upon debt, or contract, or who is a defaulter as surety or otherwise upon obligations to the Owner. In addition, no bid shall be accepted from any person/company who is currently on the State of Connecticut or Federal Department Debarment List.

 

333 Valley Street An Intergenerational Organization Inc reserves the right to reject any nonconforming, non-responsive, unbalanced, or conditional bids and to reject the bid of any bidder if determines the bid is not responsive or the bidder is unqualified or fails to meet any other pertinent standard or criteria established by 333 Valley Street An Intergenerational Organization Inc. 333 Valley Street An Intergenerational Organization Inc also reserves the right to waive irregularities in the bidding.

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Plans, Specifications and Bid Packages: Bidding documents will be available beginning on Friday, August 16, 2024 @ 5 PM. Documents can be obtained at the following locations:

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www.333theshack.com

 

Bidders will be held accountable for the requirements of all documents made available and will not be relieved of responsibilities for requirements indicated in any bid documents not purchased or viewed.

 

All other correspondence and questions regarding the project should be directed to Honda Smith 203-802-0122, email: 333theshack@gmail.com, Mark Wilson 203-946-6428 email: Mwilson@newhavenct.gov

 

333 Valley Street an Intergenerational Organization is “An Affirmative Action/Equal Opportunity Employer. Minority/Women's Business Enterprises are encouraged to apply. This contract is subject to state set-aside and contract compliance requirements.”